Why should every Hospital have Hospital Management Software?

Written by Shehraz Khan | April 17, 2021

Hospital management

Hospital management system or software is a result of revolutionized IT system in the healthcare field. Let’s cover why should every hospital have hospital management software?

The hospital management system is a computer-based or web-based system that enables the smooth functioning of hospital operations or any medical facility.

This IT system is set to replace the paper load with an electronic system that shows results quickly on the tip of the fingers.

The hospital management system incorporates complete data and information related to patients, staff, hospital administration, finance, billing, etc., into one single place of the software.

This software does have numerous sections dicing the professionals based on their designation, area of work, or different factors that make up the hospital.

The sections could be as below encompassing related information:

The Doctor’s section:

The following section includes the information about the doctors of that particular hospital or medical facility.

It might include data like:

  • The list of doctors
  • Doctor’s emergency numbers
  • Doctors schedule for the day or week
  • Availability of medicines that the Doctor might prescribe with alternatives for an emergency.

This enhances the doctor-patient relationship and their coordination.

The patient’s section: 

In this section, all the information about the patient can be stored and made available.

You can also register a new patient or store the medical data related to them.

It might include the patient’s data like:

  • Identity proof
  • Payment details
  • Consulted Doctor’s details, etc.

The occupancy section:

It includes and can provide the details about the availability of rooms, beds, ICUs, etc. This ease the process of adjusting patient’s stays at the hospital and making the process more convenient for everyone.

This section is updated in real-time and might also include the operation theatre schedule details. It can be helpful in scheduling surgeries and providing dates or appointments to the patient.

The Staff section:

This section enlists the medical staff’s names and timings, including nurses, ward boys, etc., with their contact information and allotted ward information.

This section also includes the instruction given to nurses and ward boys regarding patients.

nursing staff with doctor

The hospital management systems also include numerous other sections such as supply control, billing, insurance details, laboratory details, imaging & radiology report details, employees, statistical information, etc.

The HMS hit the market in the early 1960s into hospital management and has been evolving rigorously. Today the hospital management system has become to the extent that it has reached mobile devices providing access to patients.

Why is HMS important for any hospital?

The hospital management system has been introduced to minimize the complications emerging in day-to-day hospital management.

It is meant to replace the paperwork with digitalization. The HMS is associated with different departments of the hospital and the confidentiality of operations.

Hospital Management System performs a various function like:

  • Maintaining medical & health records of the patient.
  • Maintaining patient’s contact details.
  • Tracking the appointment dates
  • The insurance information for future references
  • Track the bills & payments.

The HMS is gaining popularity for many of its advantages like:

  • It is time-saving technology.
  • More efficient & reduced human errors
  • Reduced scope for Error
  • Security of data
  • Easy management
  • Accessible patient data with relevant patient history
  • Enhanced patient care
  • Monitoring the supplies in the inventory
  • Reduced work of documentation
  • Adequate Audit controls and policy compliance.

Features of the right Hospital Management Software:

Easy Appointment Management:

Many hospitals with their websites can have an integrated appointment widget for patient’s appointment scheduling. Using this, patients can easily book their appointments online before their visit very quickly.

Efficient Billing Management:

The billing management integrated with medical treatments, laboratory & Radiology billing.

Automated alerts for discounts. Automatic options for billing before and after consulting along with due capturing.

doctor using the computer

Electronic Prescription Management:

This includes the management of common and recently prescribed medicines. It also provides information on medicine’s availability in the pharmacy, and it can also be used for sharing prescriptions with the patient through SMS.

Discharge Information:

It involves information on the patient’s discharge and IP billing.

Notification Alert Management:

This includes information on OT schedules, vacant slots, etc. This also sends test results to patients using automated notifications. This section also sends automatic lab notifications to patients through email or SMS for the test reports.

Pharmacy Management

doctor is showing tools

The pharmacy management offers information on stock handling & management, integrated prescription management, ward request, pharmacy stock management, etc.

Laboratory Management

The laboratory management completely handles order management, notifications, bill payments, test reports, MIS reports, and apps for phlebotomists.

Master Information Systems

The master information system encompasses information on financial and operational hospital management aspects.

Management of Multiple Locations

It supports the growth of organizations providing management of data from different branches of healthcare facilities or hospitals. All this can be achieved with a single login or user account.

Benefits of Hospital Management Software:

The above mentioned is the importance of Hospital management system. Here are some benefits of the hospital management system that defined why every hospital should have a hospital management system.

Effortless Patient data retrieval:

The hospital management system provides easy access to complete data and information through a network in moments.

The information may include:

  • The patient’s medical history
  • current treatment and diagnosis
  • consulting physician
  • lab test reports,
  • billing and payment details, etc., and much more.

This data helps provide better treatment to patients by making crucial clinical decisions based on enough information available.

The Electronic Medical Record (EMR) or Electronic Health Record (EHR):

The EMR or EHR serves as the patient chart that holds enough information for providing better patient care.

This data can be categorized or reviewed based on patient information such as name, medical record number, physician’s record number, etc.

Enhanced Data security:

The patient data can be secured a hundred times better than it could have been off the system through the facility’s hospital management system. The HMS store the data in a server or cloud and is kept secured with confidential login details.

Enhanced Visibility and Transparency:

Hospital Management System (HMS) enhances the visibility and transparency of the data and information in the management process, records, with patients, and other authorities.

Streamline Accurate Reporting:

The HMS can streamline the process of management with accurate & updated records and reports.

Quality Control Management:

Hospital Management System enhances the quality control of the products and services involved in inpatient care at the hospital.

Management Visibility:

The hospital management system enhances hospital management visibility, patient data & information, physicians, medications to all other departments in the hospital or facility.

Easy to Access System Facility:

Hospital Management System makes the process of access easier for the management of system facility. It also makes sure that the access is provided to only authorized users and not unauthorized ones.

Cost-Effective Management:

The hospital management system is not only time-saving but also cost-efficient. It reduces the number of manual workers assigned for data entry and paperwork. The HMS implementation will also minimize the human intervention and possibly reduce the number of avoidable human errors.

Every hospital has different working patterns & requirements. Still, the goal is to provide better patient care, and for that, a hospital management system like Intelyhealth can be of great benefit. May it be archiving patient data or migrating, Intelyhealth does it all.

April 17, 2021 | 129 Views

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